Bluehost search tool<\/a>\u00a0to determine if the domain you have is free.<\/p>\n <\/p>\n
An Email for Each Employee<\/p>\n
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Being able to give each employee in your company their own email address can be a great way to further compartmentalize exchanges with your customers. It can also be a great way to allow each employee to have their own space to interact with customers. If you don't get employees their own email, you risk them replying to any matters with their personal contact information, which can eventually reflect poorly on the company.<\/p>\n
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How you phrase your employee emails is a whole other topic altogether. If you want to make an email for your employee Jane Doe, for instance, you can make it jane@company.com, jane.d@company.com, or even jane.doe@company.com. For this, you can truly choose whichever feels most comfortable for you, but we recommend that\u2014no matter which style you choose\u2014you make it the same for all employees of the company to avoid any misinterpretations or inconsistencies.<\/p>\n
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Another benefit of using multiple employee emails is to communicate within your business and coordinate specific events, trainings, and discussions. By using separate email addresses, you can include as many or as few employees as you'd like.<\/p>\n
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Qualities to Notice in a Free Business Email Service<\/p>\n
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If you're looking into purchasing hosting for your website, chances are the provider you're using will also provide a business email service of some kind. Most of the time these services are even free, making it more enticing to choose a certain brand of website hosting.<\/p>\n
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However, how are you able to tell which of these services are actually worth your time? Which qualities should you be on the lookout for? And, what are the differences between each service?<\/p>\n
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Out of all of the services you look into, the most important quality you should be looking for is a service that has\u00a0consistency.\u00a0<\/strong>Some services aren't as reliable as others and you should familiarize yourself with reviews so you can understand which ones are which. Often you will see people dissatisfied with the consistency of certain services and this should be your caution to not work with certain companies. Consistent services will have a\u00a0good reputation<\/strong>\u2014becoming aware of online reviews and what others think of a certain company can be a great way for you to understand which companies are worthwhile and which ones aren't.<\/p>\n <\/p>\n
Some other features that you can look out for in a good free email hosting service are:<\/p>\n
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\n- Storage:\u00a0<\/strong>The amount of storage and bandwidth that a service offers can also determine if you should use it or not. Some offer more than others, so you should know what you will need for your business before deciding. For example, if you run a business that revolves around sending high-quality, large files (such as video production or photo editing), you might want to invest in a service with more email storage.<\/li>\n
- Archives:\u00a0<\/strong>Similar to storage, being able to extensively archive your exchanges is a must for any business that wants to have a reliable email. You can always purchase more storage and archival capabilities further down the line, but it's important to think of this before you commit.<\/li>\n
- Spam and Security:\u00a0<\/strong>Some email providers are better than others at keeping track of spam and helping you filter your emails effectively. We think that making sure you know the pros and cons of any given service is a great way to ensure that you won't have to sift through spam to get to the emails you actually want to read.<\/li>\n
- Intuitive Interface:<\/strong>\u00a0Whether or not the email service you pick is actually intuitive to use can also play a huge role in whether or not it's worth your time. As much as we don't recommend using a normal Gmail free email address, the Gmail interface is quite useful. If possible, finding a service that runs through Gmail with a customized domain is a great option, though that is only one example of a service with an intuitive interface.<\/li>\n<\/ul>\n
How to Set Up Your Business Email Address<\/p>\n
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Now that you're familiar with all of the features you should be on the lookout for when shopping around for business email services, let's walk you through just how you would even go about setting up your own business email account.<\/p>\n
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To illuminate the general process, we'll be taking a look at three different services and going through their setup process, their pros, and their cons. Two of the services will include free business emails while the other will not be free, to show you the benefits and detriments to each situation.<\/p>\n
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GoDaddy:\u00a0<\/strong>If you want to create a business email address with GoDaddy but don't want to purchase a domain or hosting, it's pretty do-able and affordable. To get started, you pay the reasonable price of $3.99 per user, which also includes the Outlook web application so you can easily manage your emails. Something that we think is beneficial about using GoDaddy's business email service is that you have access to GoDaddy's wonderful customer support. GoDaddy is a company that excels at communicating with its clients and is always there to help you with any hesitations or issues you might have with their product. There is also a guaranteed 99.99% uptime, meaning that you will seldom have issues with your emails not going through or being received. If you're not satisfied, there's also a 30 day money-back guarantee, a sure sign of a company that is confident about the product they are offering.<\/p>\n <\/p>\n
In terms of setting up your business emails, it is relatively easy\u2014you simply connect your desired domain to the address(es) and name them. From there, you can use GoDaddy's built-in Outlook web client for managing emails, something that you would typically pay extra to use.<\/p>\n
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Zoho:\u00a0<\/strong>Those who use Zoho will likely do so because they already own a domain and don't want to purchase hosting or emails in addition to this. At least, this appears to be the only justifiable reason to use the services, as it's quite unintuitive to get into for those who don't have much experience in the field.<\/p>\n <\/p>\n
When you sign up for the website, you should make sure that you're using the “Workplace” section, as that's the type of account that gives free business emails for those that have a domain already.<\/p>\n
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Once you've setup your account, you need to confirm your identity by sharing your phone number and subsequently receiving a text. After this, you need to enter in the proper DNS information for your domain provider into the Zoho system, then continuing to configure the specific emails for your accounts by adding the proper MX records for each email you'd like to add.<\/p>\n
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Because this can be an unusually lengthy process for those who are trying to find effective business email accounts, we recommend that you only do this if you're familiar at least somewhat with how to set up a domain name and related services. That being said, we also think it's well worth the configuration period to be able to get a free business email that is connected to your domain name, so we recommend looking into it, if possible.<\/p>\n
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Bluehost:\u00a0<\/strong>Using Bluehost means that you have to pay for the hosting, but the business email is technically free. Because of this, we only recommend Bluehost for businesses who don't have hosting already. However, if Bluehost makes sense for you, it's a really wonderful service that we definitely recommend.<\/p>\n <\/p>\n
To get your business set up for Bluehost, all you have to do to start is make an account and select a Web Hosting plan. If you just want basic email and don't need to worry about a large amount of storage, then you can get both hosting\u00a0and<\/i>\u00a0email for $2.95 per month. This is much more affordable than GoDaddy, so this is the logical solution for something cheap and efficient. It should be noted, though, that it's less than $3 more per month to have unlimited bandwidth and email storage on your account, something that we believe makes much more sense for those that are predicting to have large traffic or files processed through their site.<\/p>\n
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If you can't decide which account you should have, don't worry\u2014you can always choose the less expensive plan and switch later or vice-versa, as you don't have to commit to paying for a certain amount of months in advance. Instead, simply switch as you please, giving yourself flexibility to figure out what's right for your business.<\/p>\n
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Once you sign up, you can access all of your hosting and email elements from your cPanel, which is incredibly intuitive to use. From there, you can add as many different email addresses as you want, which is much better than GoDaddy's system that only allows you to have one email address per user.<\/p>\n
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Which Other Ways Are Free?<\/p>\n
Even though we recommended at the beginning of the article that completely free email services don't look the most professional, we still feel that it is important to articulate which ones are the most prominent so you can have an idea of what to be on the lookout for if you decide to use one of these services.<\/p>\n
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To re-iterate what we said earlier, there's nothing necessarily wrong with using a mainstream, free email service. The only downside we see is the domain of the email address itself, as you're not allowed to customize your domain name when using one of the following services. Because of this, you risk your business looking unprofessional to some, an aspect of the process that is good enough reason for many to avoid using them altogether.<\/p>\n
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Here are three of the most notable free email providers:<\/p>\n
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\n- Gmail:\u00a0<\/strong>This is the most obvious example when looking at free email services that restrict the domain of your email address. The truth is, though, that Gmail is not a bad service at all. It has an incredibly intuitive interface that makes it easy to manage your emails along with a spam filter that makes it near-impossible for any unwanted emails to get through to your inbox. We also love the amount of add-ons that can be configured to work with Gmail such as Boomerang, letting you send emails later or even automatically send follow-up messages if a response isn't received in enough time.\n
If you want to have your own customizable domain that works with Gmail, this is possible, but you would need to either purchase Gmail's hosting service or provide your own hosting.<\/li>\n
- Yahoo! Mail:\u00a0<\/strong>Yahoo is one of the most well-known free email providers because it also holds the status as one of the oldest ones. This means that they have a reputation for providing reliable service, but this does not mean that they are an incredibly high-quality service. We love its auto-delete feature for your trash, allowing you to stay on top of storage without even having to think about it, but the overall intuitive (or lack thereof) nature of the interface makes it not our top pick for a free email service.<\/li>\n
- Hotmail:\u00a0<\/strong>Those who are interested in having a service similar to Gmail should look into Hotmail. It's another well-established option for free emails, but it also has the bonus of being a really high-quality provider for those looking for a service to use for business purposes. Hotmail is very flexible and has a large amount of filtering services that make it very easy to sort through your spam.<\/li>\n<\/ul>\n
In Conclusion<\/p>\n
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Finding the right email service for your business is not the easiest thing. However, the benefits you will find from having a solid business email can be the difference between having a strong clientele and not being contacted at all. At the end of the day, any of the options we've listed in this article will expand your business, but we highly recommend not signing up for a business email service that doesn't let you customize the specific domain of your email, if possible.<\/p>\n
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In terms of the services we listed in this article, using Zoho is the best option if you want to find something that's truly free and also gives you a great deal of flexibility with your email accounts. The only downside is that it requires some knowledge of domains and DNS to set up, but familiarizing yourself with that universe is well worth the benefits Zoho provides.<\/p>\n
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There are many ways in which you can make your business efficient, but with a proper business email you can also make your service sustainable.<\/p>\n","protected":false},"excerpt":{"rendered":"
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